An Equal Opportunity Employer
MSA does not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, genetic testing, age (except as required by law), marital status or status with regards to public assistance. Individuals will not be excluded from employment rights, participation in or be denied the benefits of, or be otherwise subjected to discrimination under any program, service or activity under the provisions of any and all applicable federal, state, and local laws against discrimination. MSA prohibits the harassment of any employee or job applicant.
The duties below are not intended to be a comprehensive listing of all duties and tasks performed by those holding this type of position.
About the Role:
Math and Science Academy is growing, and we’re excited to expand our Student Support Team! We are seeking a Guidance Assistant to provide essential administrative and program support to our Guidance Counselors. This role plays a vital part in coordinating PSEO (Post-Secondary Enrollment Options) registration and data management, while serving as a consistent point of contact for students and families.
The ideal candidate is organized, detail-oriented, and committed to delivering responsive, student-centered support in a fast-paced school environment.
PSEO Coordinator (75%)
Assist students/families to the PSEO general information
PSEO student registration
Assist in the tracking of PSEO student registration
March through September for Semester 1
October - January for Semester 2 of current school year
Keep track of total numbers for grades 10-12
Inform High School Counselor and MARSS Coordinator
Gather the PSEO student schedules each semester
Contact all PSEO colleges for schedules and enrollment information for MSA students
Create a form or a way for students upload their schedule
Follow up with students who submitted in an unreadable format
Follow up with students who do not submit their schedule
Keep track of the total number of Century credits for each student by semester
Relay to the Director and MARSS Coordinator
Add the PSEO classes to the student’s schedule
S1 courses to be added by the first week of September (earlier if we have their schedules); S2 by the end of January
Ensure all junior and senior students (PSEO and full-time MSA students) have full schedules
For PSEO students - make sure they have one open period
Communicate to the High School Counselor the students who are missing a schedule
Provide a list of PSEO students and where they are registered to the MARSS Coordinator
Work with the high school counselor on PSEO courses and graduation requirements equivalencies
Manage the PSEO student schedules for PSEO classes and MSA classes
Upon request drop or add MSA classes to a PSEO student’s schedule
Ensure they are not dropping a graduation requirement
Contact the High School Counselor, when necessary
Assist with transportation and PSEO students
Before the start of the school year remove transportation/routes from Infinite Campus for students not needing the route
Update State reporting fields
MSA Guidance Email (5%)
Manage the MSA guidance email
Respond to emails
Manage the labels/folders for tracking PSEO information and transcript requests
Other Duties (5%)
Academic Plan (Graduation Tracking)
Work with the High School Counselor
Middle school courses taken in high school
Ensure that the high school level courses taken in middle school are added to the student’s transcript
Work with the Enrollment Coordinator to keep track of new students starting in grades 10-12
New high school students (grades 10-12)
Ensure there are high school transcripts from the previous school.
Work with the HIgh School Counselor to ensure schedules are created with the correct courses
Student records (grades 9-12)
Request student records for all new students in grades 9-12.
Post new student records to the SIS.
Add all grades:
PSEO, UMTYMP (University of Minnesota Talented Youth Mathematics Program) , and NSO (Northstar Online)
Provide transcripts upon request when High School Counselor is not available
Testing (15%)
Assist in the coordination of testing (5-10%)
Advanced Placement (AP)
ACT
PSAT
MCA
Summer placement testing
Miscellaneous Duties:
a. Promotes the MSA Mission and Vision in all communications and interactions.
b. Embodies MSA Core Values in daily activities.
c. Treats all students in an equitable manner.
Physical Job Requirements:
Physical requirements associated with the position can be best summarized as follows:
This is a primarily stationary position however the employee is required to sit, stand, walk, climb, balance, stoop, kneel, crouch or crawl for periods of time.
May regularly lift and/or move up to 30 lbs. at a time.
While performing the duties of this job, the employee is regularly required to: sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed in a typical school setting. There are minimal environmental hazards and risks associated with the nature of the work.
Required Qualifications: Associate’s degree or minimum of 2 years experience in an office setting with varied duties. The ideal candidate is organized, detail-oriented, and enjoys helping students navigate their educational journey.
Preferred Qualifications: Experience in a school setting and is comfortable performing data analysis in excel.
FLSA: 12 month, 40 hour per week, non-exempt position
Desired Start Date: April 2026 (date to be determined)
Location: MSA Secondary Campus
Benefits: MSA offers a generous benefits package and 20 days of paid time off to year round office support staff.
Hourly Pay Range: $20 to $22 per hour
Report to the MSA Middle and High School Principals.